Privacy Policy

Smart Mail (package com.sjnd.mail.smartmail) · Effective 8 November 2026

Your mail stays on your phone. Smart Mail has no servers of its own. The app connects directly from your phone to the email and sign-in services you add (for example Google, Microsoft, Yahoo or your own mail host). Your emails, attachments, contacts, passwords and sign-in tokens are stored only on your device and are never sent to us. Smart Mail shows no ads.

Who we are

Smart Mail is published by Brilliant Vidhyalaya ("we"). Contact: sahajanandswami28@gmail.com.

Data that stays on your device

Email: messages, attachments, folders and drafts are downloaded from your provider and kept in the app's private storage so you can read them offline. They go back to your provider only when you send, move, delete or otherwise act on mail.
Passwords and sign-in tokens: encrypted with a key held in your phone's secure hardware (Android Keystore). They are never logged, never included in Android backups, and are sent only to your own email provider to sign in.
Contacts (optional): if you allow it, contact names and addresses are read on the device to suggest recipients. They never leave the device.
Settings and recent addresses: stored on the device only.

Google user data

If you sign in with a Google account, Smart Mail uses the Gmail access you grant (https://mail.google.com/) only to provide the email features you use in the app: downloading, reading, searching, organizing (labels, archive, read/unread, star), deleting and sending your own email. This data is processed on your device and exchanged only with Google's servers.

We do not transfer Google user data to anyone, except to Google itself to perform the actions you request.
We do not use Google user data for advertising, and we do not sell it.
Nobody at Brilliant Vidhyalaya reads your Google user data. The only exceptions would be with your explicit consent for support, for security purposes (such as investigating abuse), or to comply with the law.
Smart Mail's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Microsoft account data

If you sign in with a Microsoft account (Outlook, Hotmail, Live, Microsoft 365), Smart Mail receives permission to access your mailbox over IMAP and send mail over SMTP. The same commitments apply: the data is used only to provide the email features on your device, exchanged only with Microsoft, never sold, never used for advertising and never read by us.

Finding your server settings

When you add an account by email address and password, Smart Mail may look up your mail server settings using only the domain part of your address (for example example.com, never your full address or password): through your phone's DNS resolver, your domain's own autoconfiguration page, and Mozilla's public configuration database at autoconfig.thunderbird.net.

Images in emails

Remote images are blocked by default, because loading them can tell the sender when you opened the message and your IP address. You can show images for a message, always for a sender, or for all mail in Settings.

Data collected by services we use

Service (Google)	What it receives	Why	Your control
Firebase Crashlytics	Crash and error reports (code location, exception type, device model, Android version, app version) and a Firebase installation ID. Error messages are removed before sending, and reports never contain email content, addresses or credentials.	Find and fix crashes	Settings → Privacy → "Send crash reports"
Google Analytics for Firebase	Anonymous usage events: which screens are opened and which buttons are used (for example "inbox opened", "reply tapped", "account added", "send failed: connection"), session and day counts, app version, device model, Android version, country and language, a Firebase app instance ID, and your device's Android ID as a pseudonymous device identifier. Events never contain email content, subjects, email addresses, names, search terms, file names, server names or passwords.	Understand which features are used and where the app fails, to improve it	Settings → Privacy → "Share usage statistics" (stops collection immediately)
Firebase Remote Config	A Firebase installation ID, app version and device language	Turn features on or off safely (for example in case of a problem)	Required for the app to work safely; contains no personal content

Smart Mail contains no advertising and does not use the advertising ID; ad-related data collection in Google Analytics is turned off. We do not sell personal data or share it for advertising.

Permissions

Internet / network state: to connect to your email provider.
Notifications: to tell you about new mail and problems sending.
Biometric: for the optional app lock.
Run at startup / keep awake briefly: so scheduled mail checks continue after a restart and can finish.

Smart Mail does not request location, SMS, call log, microphone, camera or storage permissions. Files you attach are picked with the system picker.

Security

All connections to mail servers use TLS encryption (SSL/TLS or STARTTLS); the app has no unencrypted option. Credentials are encrypted with the Android Keystore. Email HTML is displayed in a locked-down viewer with scripts disabled.

Deleting your data

Everything Smart Mail stores is on your phone. To delete it:

One account: Settings → Accounts → choose the account → Remove account. Its mail, drafts and saved password or tokens are deleted from your phone. Nothing is deleted from your email provider.
Everything: uninstall Smart Mail, or clear its storage in Android Settings → Apps → Smart Mail → Storage.
Revoke access: you can also remove Smart Mail's access from your Google Account (Security → Third-party connections) or Microsoft account (Privacy → Apps and services).
Usage statistics: turn off "Share usage statistics" to stop collection. Analytics data is kept for 14 months and then deleted automatically.
Crash reports: kept by Firebase for 90 days. To ask for earlier deletion, email sahajanandswami28@gmail.com.

There is no Smart Mail account to delete — we never create one.

Children

Smart Mail is not directed at children under 13 and is intended for users 18 and over.

International transfers

Your email data moves only between your phone and your email provider. Crash reports, usage statistics and Remote Config requests are processed by Google (Firebase), which may process them outside your country.

Changes

If this policy changes, we will update this page and the effective date above. Significant changes will be noted in the app's release notes.

Contact

Questions: sahajanandswami28@gmail.com